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Item ID 3493733 in Category: Jobs - Full Time Jobs
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Administrative Assistant - (NOC 13110) | |
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. Ideal Candidate will have experience in major pipeline projects. In this pivotal role, you will be responsible for the efficient organization, meticulous maintenance, and timely retrieval of both physical and electronic records within our organization. The ideal candidate will also be a proactive individual with a strong understanding of records management principles and a commitment to data integrity and accessibility. Job Title: Administrative Assistant - (NOC 13110) Salary: $30.00 to 34.62 per hour (to be negotiated depending on skills and experience) Term: Full time Overtime: As per BC labour laws. Benefits: Extended medical and dental Vacation: 2 weeks Location of work: Burnaby, BC Responsibilities: • Arrange and co-ordinate seminars, conferences, etc. • Coordinate the flow of information • Direct and control daily operations • Evaluate daily operations • Open and distribute mail and other materials • Plan and organize daily operations • Establish and implement policies and procedures • Record and prepare minutes of meetings, seminars and conferences • Determine and establish office procedures and routines • Oversee the classification and rating of occupations • Schedule and confirm appointments • Manage contracts • Answer telephone and relay telephone calls and messages • Answer electronic enquiries • Oversee development of communication strategies • Compile data, statistics and other information • Oversee the preparation of reports • Advise senior management • Order office supplies and maintain inventory • Liaise with management, union officials and HR consultants • Organize staff consultation and grievance procedures • Set up and maintain manual and computerized information filing systems • Conduct research • Maintain and manage digital database Other Tasks • Records Organization: Implement and maintain a systematic filing structure for both physical and electronic documents, ensuring consistent classification and indexing. • Document Processing: Accurately sort, categorize, and file new incoming records (both physical and digital) according to established procedures. • Data Entry and Indexing: Input and update record metadata into relevant databases or systems, ensuring accuracy and completeness for easy retrieval. • Retrieval and Distribution: Respond promptly to requests for records, locating and providing requested information to authorized personnel in a timely and efficient manner. • Maintenance and Auditing: Regularly review and audit existing records to ensure accuracy, completeness, and compliance with retention policies. Identify and address any discrepancies or inconsistencies. • Confidentiality and Security: Maintain strict confidentiality of sensitive information and ensure the security of all records, adhering to data protection policies and regulations. • Disposal Management: Assist with the systematic disposal or archiving of records in accordance with established retention schedules and legal requirements. • Process Improvement: Identify opportunities to improve records management processes, efficiency, and accessibility, and recommend solutions. • Support and Training: Provide guidance and support to staff on records management policies and procedures. • Technology Utilization: Effectively utilize records management software, document management systems, and other relevant technology to manage records. Qualifications: • 3 to 5 years proven experience in an administrative and records management role. • Microsoft SharePoint is a must requirement • Strong understanding of records management principles, practices, and retention policies. • Excellent organizational and time management skills with a meticulous attention to detail. • Proficiency in using various office software (e.g., Microsoft Office Suite - Word, Excel, Outlook) and experience with document management systems (DMS) or similar records management software. • Ability to handle confidential information with discretion and integrity. • Strong communication skills, both written and verbal. • Ability to work independently and as part of a team. • Problem-solving skills and a proactive approach to tasks. • High school diploma Location of work: 115-7028 17th Ave Burnaby, British Columbia, V3N 4V6 How to apply: Meta Consulting Group Please email your resume & cover letter to HR manager to metaconsultingcareers@gmail.com No phone calls please! We thank you for your interest in Meta Consulting Group. | |
| Target Prov.: All Provinces Target City : All Cities Last Update : Jul 02, 2025 10:37 AM Number of Views: 40 | Item Owner : Tyler Fehr Contact Email: Contact Phone: 778.322.9075 |
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2025-07-03 (0.574 sec)